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TOEIC Meetings and email

TOEIC Meetings & Email

Useful language for clarifying plans, sharing updates, solving problems, and working together.

Independent TOEIC study resource — not official exam material.

  • Teens and up
  • Work & career
  • Confident · B2
  • 30 words

The words

Every word in this set, with what it means. Tap a word to hear it.

accommodate
to provide what someone needs or make room for a situation
“We can accommodate the client's request for a later delivery.”
address
to deal with a problem, question, or need
“The meeting will address the delay in production.”
clarify
to make something easier to understand
“Could you clarify which figures belong in the report?”
collaborate
to work with another person or group to achieve something
“The design and engineering teams collaborate closely.”
concern
a worry or matter that needs attention
“The main concern is the effect on small suppliers.”
convenient
easy or suitable for a particular person or situation
“Tuesday afternoon would be convenient for our team.”
demonstrate
to show clearly that something is true or how something works
“The figures demonstrate the value of the upgrade.”
estimate
a calculation of an amount or cost that is not exact
“The contractor gave us an estimate for the repair.”
feedback
comments or advice about how something can be improved
“Please send your feedback before the final review.”
follow-up
an action taken to continue or check the result of something
“I will send a follow-up message after the meeting.”
negotiate
to discuss something in order to reach an agreement
“The two companies negotiated a new service contract.”
objective
a result that a person or organization aims to achieve
“Our objective is to reduce response times.”
postpone
to delay an event or activity until a later time
“We had to postpone the presentation because the speaker was ill.”
propose
to suggest a plan or action for others to consider
“I propose moving the launch to the following week.”
recommend
to advise someone to do or choose something
“The technician recommends replacing the older equipment.”
resolve
to solve a problem or disagreement
“The support team resolved the issue within a day.”
respond
to answer or react to something
“Please respond to the customer before noon.”
summarize
to give the main points of something briefly
“Could you summarize the decisions at the end of the call?”
urgent
needing immediate attention or action
“This is urgent because the shipment leaves tonight.”
update
to give someone the latest information about something
“I will update the schedule when the supplier replies.”
approve
to officially accept a plan, request, or proposal
“The director approved the revised budget.”
authorize
to give official permission for something
“Only a manager can authorize a refund of this size.”
coordinate
to organize people or activities so that they work together
“I will coordinate the delivery with the installation team.”
enclose
to include something with a letter or message
“I have enclosed the updated price list for your review.”
inquire
to ask for information
“Several customers inquired about the new opening hours.”
notify
to officially tell someone about something
“We will notify all applicants when the decision is final.”
regarding
about or concerning a particular subject
“I am writing regarding your request for a quotation.”
specify
to state something clearly and exactly
“Please specify the delivery address on the order form.”
transmit
to send or pass something from one person or place to another
“The system transmits the payment confirmation immediately.”
verify
to check that something is true, accurate, or official
“Please verify the account number before submitting the transfer.”